Privacy POLICY

KEVENTS ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website inquiries@officialkevents.com, use our services, or engage with us in other ways. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

What information do we have and where do we collect it from?

We collect and store different types of information about you when you create an account, buy tickets, contact us, and use our websites, apps and social media

  • For attendees under 13: We collect the date of birth and a chosen username.

    For attendees aged 13 to 17: We collect the date of birth and email address.

    In the few instances where we collect personal information from children, we always seek parental consent and will only ever collect such information for the purposes specified when we collect it.

    For attendees over 18: We collect the email address, postal code, and year of birth.

    We also ask everyone to specify their gender. You can choose female, male, or enter another term of your choosing. There is also an option if you prefer not to disclose your gender.

    Learn more about why we need your personal information when you purchase tickets or register for events.

  • We collect certain information automatically, such as:

    Technical Data: This includes your IP address, browser type and version, device type, and device ID. We can also determine which webpage directed you to our site through your browser information.

    Usage Data: We collect data to understand how you are using our website and services to enhance your experience. This includes your browsing activities, ticket purchases, and event registrations.

  • Any KEVENTS apps on your phone, tablet, or TV may store information on your device, and we may access that information. For instance, if you ask for information about local events, you can choose whether to give us access to your device’s location.

  • When you attend one of our events, we may collect your information through various means to enhance security, provide better services, and facilitate transactions:

    Video Surveillance:

    We use video surveillance cameras at our event venues for security and safety purposes. Signs are prominently displayed where such cameras are in use. The footage may be monitored and recorded.

    Free Wi-Fi:

    If you register to use our free Wi-Fi service at the event, we may collect information such as your device ID, browsing activities, and any personal information you provide during the registration process.

    Cashless Payment Wristbands:

    If available, we offer cashless payment wristbands for convenient access to events and on-site purchases. When you use these wristbands, we collect information about your transactions, such as the items purchased, transaction times, and locations within the event venue.

    If you have accessibility requirements, we want to make sure you have the best experience when attending events. To do this, we need to collect details of your requirements (which may involve you providing information about your mental or physical health)

  • When you purchase tickets to one of our events, or an event for which we are a co-promoter, we will receive your information from ticket agents used to sell tickets for our promoted and co-promoted events, or the venues we hire to put on the event. This includes:

    Name

    Contact Details: Email address, phone number, and postal address.

    Ticket Purchase Information: Number of tickets bought, seat number(s), and any special requests or preferences you have indicated during the purchase.

  • We collect data about your preferences, such as events you have shown interest in, events you have attended, and any special requests you have made during registration. This helps us tailor your experience and provide you with relevant recommendations.

  • We use suppliers who collate geodemographic data to help us better personalize our services to you. Geodemographic data includes information about your geographic location and demographic characteristics, which allows us to understand our audience better and tailor our marketing efforts and services accordingly.

    If you prefer that we do not use geodemographic data in this manner, please refer to the ‘Your Rights & Choices’ section below for instructions on how to opt-out.

How we use your information

We use your personal information for various purposes to enhance your experience with our events and services. The keyways we use your information include:

  • We use your personal data to process your ticket purchases, manage event attendance, and facilitate your participation in our events. This includes:

    • Sending confirmation and reminder emails.

    • Managing access to events through ticket scanning and cashless payment systems.

    • Providing customer support and addressing any issues you might encounter.

  • We utilize your data to tailor our services and improve your experience. This includes:

    • Recommending events or services based on your preferences and past purchases.

    • Analyzing usage patterns to enhance our offerings and event planning.

  • With your consent, we use your contact information to send you promotional materials about upcoming events and special offers. You can opt out of these communications at any time.

  • We employ personal information to maintain the safety and security of our events and services. This includes:

    • Using video surveillance at event venues (clearly marked with signs) to ensure the safety of attendees.

    • Implementing measures to detect and prevent fraud or other harmful activities.

  • We use your data to comply with legal obligations, such as tax filings and responding to law enforcement requests.

  • We may share your information with third-party service providers and partners who assist us in delivering our services. These partners must protect and use your information solely for the purposes we specify.

Summary of data use and Legal basis

The following table summarizes the purposes for which we use your data and the legal basis for each use under privacy laws such as the European Union's General Data Protection Regulation (GDPR):

PURPOSE

Providing and Managing Services

Personalization and Improvement

Marketing and Communications

Safety and Security

Legal Compliance

Third-Party Collaboration

LEGAL BASIS

Contractual Necessity (CN)

Legitimate Interest (LI)

Consent (C)

Legitimate Interest (LI)

Legal Obligation (LO)

Legitimate Interest (LI)

Information we share with others and Why

  • If you post comments or reviews that are visible to the public, this information can be seen by anyone who accesses our services.

  • To provide high-quality experiences and understand how our services are used, we may employ other companies to process personal information on our behalf. This includes:

    • Sending emails about events or services that may interest you.

    • Conducting surveys to gather feedback on our services.

    • Analyzing data on how people use our digital services to improve them.

    We ensure your personal information is handled with the same level of care as if we were processing it directly. We carefully select these companies, share only the necessary information with them, and require them to keep your information secure.

  • We may share your personal information with companies within the KEVENTS Entertainment family that provide services such as marketing, profiling, reporting, and technical support.

  • You can access our services through third-party devices and platforms, such as voice-enabled devices (e.g., Amazon Alexa) or connected TVs. You will need to sign in to your account to use our services on these platforms. When you do, we share an identifier for your account with the company that runs the service. Check the privacy policy of the respective company to understand how your information is used. We are not responsible for how other companies handle your information when you access our services through their platforms.

  • We sometimes collaborate with research partners and share our content and data with them, which may include information we’ve collected about you. We ensure that any shared data is carefully managed and used only for specific research purposes.

  • We may share your information with government agencies or other authorized bodies when required by law, or to protect you or others from harm.

  • We work with third-party service providers (data processors), such as cloud computing providers, to deliver the IT infrastructure that supports our products and systems. These providers are required to handle your information securely and use it only as instructed by us.

  • We may share your information with co-promoters or event partners that organize or provide specific services at an event, in accordance with their privacy policies.

  • If you purchase goods or services (e.g., merchandise) through us, we may share your information with third-party suppliers to process and fulfill your orders.

  • In the event of a merger, acquisition, or sale of all or part of our business, your information may be transferred to the successor entity.

How Long We Keep Your Information

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purpose of satisfying any legal, accounting, or reporting requirements. Specifically:

  • Information related to ticket purchases and event attendance will be retained for a period of [specific duration, e.g., seven years] to comply with legal and financial reporting obligations.

  • Personal details associated with your account will be retained for as long as your account is active. If you choose to close your account, we will delete your personal information within [specific duration, e.g., 30 days] after account closure, except where we need to retain data for legal reasons.

  • Contact details used for marketing purposes will be retained until you opt out of receiving such communications. You can manage your communication preferences at any time through your account settings or by following the instructions in our marketing emails.

  • Correspondence related to customer support inquiries will be retained for 2 years from the date of the last interaction to ensure we can address any follow-up questions or issues.

  • We may retain personal data for a longer period if necessary to comply with legal obligations, resolve disputes, or enforce our agreements.

Data Minimization and Security

We regularly review our data retention periods to ensure we only hold your personal information for as long as necessary. We implement appropriate security measures to protect your data against unauthorized access, alteration, disclosure, or destruction.

What are Your Rights?

Under the General Data Protection Regulation (GDPR), you have several rights concerning the personal information we hold about you. These rights include:

  • You have the right to object to our processing of your personal data. This means you can ask us to stop using your information for specific purposes, such as marketing or profiling.

  • You can request that we erase your personal information when it is no longer necessary for the purposes for which it was collected or if you withdraw your consent (where consent was required).

  • You have the right to ask us to restrict the processing of your data in certain circumstances, such as if you contest the accuracy of the data or if the processing is unlawful but you do not want the data erased.

  • You can request a copy of the personal information we hold about you. This is sometimes referred to as a Subject Access Request. We will provide this information free of charge, and within one month of receiving your request, unless the request is complex or numerous.

  • If you believe that the personal information we hold about you is incorrect or incomplete, you have the right to request that we correct or update it. If you have an account with us, you can also log in and update your information directly.

  • You have the right to contest any automated decision we make about you that has legal or significant effects. An automated decision is one made without human intervention. While we do not typically use automated decision-making processes, we will inform you if and when we do.

  • If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.

  • You can request that we provide you with a copy of your data in a structured, commonly used, and machine-readable format, and you can also ask us to transfer this data to another data controller.

How to Exercise Your Rights:

To exercise any of these rights, please contact us at [contact information]. We may need to verify your identity before we can process your request. For more details about your rights and how we manage your personal data, please refer to our full Privacy Policy.

You also have the right to lodge a complaint with a supervisory authority if you believe that your data protection rights have been violated.

Data Security

We prioritize the security of your personal information and have implemented various measures to protect it. The specific security measures we use depend on the type of information we collect. Here are the key aspects of our data security approach:

    • Appropriate Security Controls: Depending on the type of information collected, we use a combination of physical, technical, and administrative safeguards to protect your data.

    • Encryption: Sensitive information is encrypted both in transit and at rest to prevent unauthorized access.

    • Access Control: Access to personal information is restricted to authorized personnel only, based on their job responsibilities and subject to strict confidentiality obligations.

    • Retention Periods: We retain your information only as long as necessary to provide the services you request, fulfill the purposes outlined in this policy, and comply with legal obligations.

    • Secure Deletion: Once your information is no longer needed for these purposes, we securely delete it in accordance with our company policies.

    • Global Operations: As part of a global group of companies, we may rely on shared services located outside of Europe. To ensure a seamless experience when world-class acts are touring, your information may be transferred internationally.

    • Adequate Safeguards: When transferring information internationally, we adhere to strictrules to ensure your data remains protected to a high standard. We implement appropriate safeguards, such as:

      • Standard Contractual Clauses: Approved by the European Commission.

      • EU-US Privacy Shield: (Note: The EU-US Privacy Shield framework has been invalidated, so this may need to be updated based on current regulations and mechanisms.)

      • Binding Corporate Rules (BCRs): Internal rules approved by European data protection authorities to ensure data protection within multinational companies.

      • Binding Corporate Processor Rules (BCPRs): Similar to BCRs, but specifically for processors of data.

    • Security Audits: We conduct regular security audits and assessments to ensure our systems remain secure.

    • Penetration Testing: Periodic penetration testing is conducted to identify and rectify vulnerabilities.

  • Breach Notification: In the unlikely event of a data breach, we have a detailed incident response plan in place. We will notify affected individuals and relevant authorities in accordance with legal requirements.

    • Minimum Necessary: We only collect, use, and retain the minimum amount of personal data necessary for the purposes outlined in our privacy policy.

    • Anonymization and Pseudonymization: Where possible, we anonymize or pseudonymize personal data to further enhance security.

    • Vendor Assessments: We conduct thorough assessments of third-party service providers to ensure they meet our stringent security requirements.

    • Contractual Obligations: All third parties processing personal data on our behalf are required to implement appropriate security measures and are contractually bound to protect your data.

  • GDPR Compliance: Our data security measures are designed to comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

We continually review and enhance our security policies and procedures to protect your personal information and comply with evolving legal and regulatory requirements.

Contact us

If you have any questions about the above, or our approach to privacy, please contact us on: inquiries@officialkevents.com

There’s also The Information Commissioner’s Office - ICO although we encourage you to try and let us help you first.